Document Management
Policies & Procedures
One centralised hub for all your workplace policies and procedures — no more shared drives, no more outdated versions. YSP builds and maintains them for you, or we work with what you have.
Content Creation & Management
Focuses on how procedures are built, updated, and maintained.
Built For You
YSP creates and maintains your policies and procedures, or we'll work with your existing ones.
Rich Multimedia Support
Add videos, images, and attachments to bring procedures to life.
Full Version History
Every edit is tracked, and you can revert to any previous version at any time.
Always Current
The moment a change is made, every user sees the updated version instantly.
Smart Procedure Digitization
Drag an existing Word or PDF procedure and AI converts it into a fully formatted digital procedure that is fully editable and allows digital forms to be added.
Accessibility & Engagement
Focuses on how the team interacts with the information in the field
Beautiful On Any Device
Renders seamlessly on mobile, tablet, and desktop so your team can access what they need, wherever they are.
Attach Forms Directly
Link the forms your team needs right to the relevant procedure.
Linked To Training
Confirm that workers have read and acknowledged each policy, directly within the platform.
Compliance & Governance
Focuses on high-level oversight and meeting regulatory standards
Everything You Need
Everything you need to keep your team compliant and informed.
Scheduled Reviews
Set review dates and assign them to specific team members so nothing gets missed.
WHY YOU NEED POLICIES & PROCEDURES
Can you answer these?
Six questions we put to every safety manager before they switch to the Policies & Procedures module. If you can't say yes to all of them, you're exposed.
0/6
answered "Yes"
Answer all the questions — then we'll tell you where the Policies & Procedures module can improve your process.
Is your team guaranteed to be looking at the most current version right now?
Can you prove exactly when a worker read and acknowledged a specific policy?
If an auditor asked to see the changes made to a procedure two years ago, could you produce it in seconds?
Are your procedures accessible to your field staff on their mobile devices without a login hurdle?
Does your system automatically alert you when a policy is due for a formal review?
Can your workers launch the required inspection forms directly from the procedure they are reading?
Frequently Asked Questions
Answers to common questions about the Policies and Procedures module